Terms & Conditions

WAIVER - Terms and Conditions

The Beachy Head Ultra, Marathon, Half & 10k 2025 is organised and administered by Eastbourne Borough Council, 1 Grove Road, Eastbourne, East Sussex, BN21 4TW (“we” or “us” which expression includes our employees, event officials, authorised agents, sub-contractors or volunteers)

Deferrals/Refunds/Transfers

We will offer the option to defer or receive a refund if the event gets cancelled for any reason and you are unable to make the rearranged date. We will also offer the same terms if you live in an area under local lockdown restrictions advising to avoid travel at the time of the event.  We are unable to refund or defer entries if you change your mind, book a holiday, injure yourself, change your mind due to a pandemic or any other personal reason. 

Cancellation of the event

We reserve the right, in our absolute discretion, to cancel, delay, change the route or postpone the event due to unforeseen or unavoidable circumstances out of our reasonable control. In such cases we will endeavour to inform participants as quickly as is possible.

Travelling to the event

By signing up to take part in this event you accept complete responsibility for any injury or accident which may occur while you are travelling to or from the event, during the event, or while on the premises of the event save to the extent any injury or accident which is caused by our negligence.

Personal health and fitness

You understand that participating in this event is potentially hazardous, and you should not enter and participate unless you are medically able and properly trained.

We recommend that you consult your doctor prior to undertaking training for a marathon, Half or 10K. It is your responsibility to make sure you are medically fit and capable of running the Beachy Head Ultra, Marathon, Half or 10K. We reserve the right, in our absolute discretion, to stop any runner from taking part if we deem him or her unfit to run, including mid-race removal from the course where necessary.

Medical treatment while attending the Beachy Head Ultra, Marathon, Half or 10k.

By entering this event, you are confirming that should you require any medical treatments during your attendance at the event, whether before, during or after the actual run, they may be administered by the events’ official medically qualified personnel. By entering you also agree for your personal details to be shared with the medical team. 

Entry

You must not under any circumstances give your race number to anyone else. Amongst other potential problems, doing so may cause problems of identification for the event medical services in the case of any accident or injury. Any attempt to do so will result in immediate disqualification of the individual(s) concerned and ejection from the event. You agree to not participate in the event if you live in an area where travel restrictions apply at the time of the event.

Standard Wheel Chairs, bikes, stilts, roller skates, skate boards, buggies and dogs

Participants are not permitted to use or bring any of the above or similar in the event and those attempting to do so will be prohibited from starting and may be forcibly removed from the course mid-race where necessary. Likewise, anyone attempting to start or join the race in any outfit that we, in our absolute discretion, deem unsuitable and/or dangerous to other competitors or spectators, will not be allowed to start the event or, if on the course, may be forcibly removed from the event. We regret that standard wheel chairs will not be allowed due to health and safety reasons. We also reserve the right to change the event format or provisions at any point to bring the event in line with government or Run Britain guidance.

Finisher’s Medal

Only those who finish the Beachy Head Ultra, Marathon, Half or 10K will be entitled to a Finisher’s Medal. Please do not ask for more than one as marshals have been instructed to only issue one per person and of course you receiving more than one, may deny another finisher from receiving one or more of these items.

Use of Image

By taking part in the event you grant full and irrevocable permission to us, as organisers of the Beachy Head Marathon, Half & 10K, and any third parties authorised by us to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event that may include your image.

Collection and use of information

Your personal information will only be used by us and any appointed third parties for purposes in connection with the event and any subsequent events that we may organise or administer. By entering the event you grant full and irrevocable permission for us to pass any medical details you have given us to the medical teams operating on the day of the event. Your data may also be shared with NHS or other government agencies in relation to track and trace.

Race Numbers

Under no circumstances are you allowed to sell or give your race number to someone else and any attempt to do so will result in your entry being cancelled. It is important this is adhered to for medical reasons, including NHS track and trace.

Music while running

Bone conducting headphones can be worn (in ear headphone are not permitted), as long as you can hear marshal instructions whilst the music is playing, however you will be held strictly and solely liable if found to be responsible for harm to yourself or any third party or parties or damage to any property whether yours or that of a third party, as a result of your wearing any personal music playing device.

Overtaking

Overtaking is permitted, however we encourage social distancing where possible.

Road crossings

Traffic officers (CSAS) may be available to assist participants crossing roads. Availability of traffic officers is not guaranteed, therefore it is the participants responsibility to stop at crossing points and check it is safe to cross, before doing so. Participants should be aware of the increase in electric vehicles on the roads, which are more difficult to hear from close distances. 

Transport to event

Cleaner greener transport is preferred such as walking, jogging or cycling to the event. Participant should consider COVID mitigation measures if car sharing or travelling by public transport.

Participants are responsible for providing information to track and trace, as well as notifying event organisers if they receive a positive result shortly after the event.

Where possible participants should bring their own hydration and refreshments. This assists us with our sustainability goals as well us minimising contact between participants and volunteers.

Government advice, the law and event code of conduct must be adhered to at all times. Breaches may be reported to the Police and/or other authorities such as Public Health. Participants and results may be removed if breaches are identified. 

Individuals, groups and clubs are responsible for ensuring social distancing is maintained during training, during and after the event.

You also agree to receive text messages from us regarding the event and future events.

Race Ejection

We reserve the right, in our absolute discretion, to refuse to allow you to participate in the event either at the start or to continue participation at any point along the route of the event, should you be deemed to behave inappropriately or give cause for concern that your continued participation may cause offence or injury to yourself, any spectators or other competitors. This includes the wearing of any clothing or visual messages that may cause offence. Failure to comply with any instruction from race officials and marshals will result in ejection from the race and may also result in you being reported to the police.

Change of postal address, email address, medical info or telephone number(s)

If your postal address, email address, medical info or telephone number details change, then you must update your details online. If this is not done, we cannot guarantee that you will receive all race communications.

Disclaimer

Participants accept that Ultra, Marathon, Half & 10K running is only for persons with a high degree of physical fitness and who have undertaken a lengthy and appropriate training regime. It is your responsibility to seek appropriate medical advice prior to participation. Participation in the event is entirely at your own risk and by entering the event participants acknowledge that we shall not be liable for death, injury, loss or damage arising from participation in the event save to the extent that it is caused by our negligence.

Participants agree to follow the government’s latest advice on social distancing and the event code of conduct for participation.